The University’s policies are important building blocks for advancing an intentionally inclusive environment. We strive to cultivate a teaching, learning and working environment that is equitable, inclusive and free from discrimination and harassment.
For all employees
Access, Privacy & Protection
- Freedom of Information and Protection of Privacy Act (FIPPA) Guideline Regarding General & Administrative Access & Privacy Practices
- FIPPA Guideline Regarding Security for Personal & Other Confidential Information
- Access to Information and Protection of Privacy at the University of Toronto, Statement Regarding [November 2, 2006]
- Guideline: Email Accounts for University of Toronto Staff, Faculty and Librarians
- Policy on Transparency in Electronic Monitoring
Crisis Planning & Management
- Cancellation of Classes and / or University Closure Due to Adverse Weather
- Crisis and Routine Emergency Preparedness and Response, Policy on [June 27, 2018]
Employee Support
- University of Toronto Alternative Work Arrangements Guideline
- Guidelines Regarding Employee Vacation-Appointed Staff
- Disconnecting from Work, Policy on [May 16, 2022]
Employment Standards
Equity
Visit the HR Service Centre for Guidelines regarding Accommodation for Employees with Disabilities
- Disabilities, Statement of Commitment Regarding Persons with [February 25, 2021]
- Equity, Diversity and Excellence, Statement on [December 14, 2006]
- Employment Equity Policy [March 28, 1991]
- Human Rights, Statement on [July 12, 2012]
Financial
- Contracts and Documents, Policy on Approval and Execution of [April 24, 2004]
- Procurement Policy [April 28, 2020]
- Reporting Incidents of Suspected Financial Impropriety Procedure
- Travel and Other Reimbursable Expenses – Policies and Guidelines
Health, Safety & Environment
- Environmental Health & Safety Policies & Procedures
- Firearms, Statement on Bearing of [March 31, 1994]
- Fitness for Work, Human Resources Guideline on (PDF)
- Health and Safety Policy
- Smoke-Free Policy [January 1, 2019]
- Policy on Face Masks [updated August 25, 2021]
- Joint Provostial and Human Resources Guideline on Face Masks at the University of Toronto [effective July 1, 2022 the Mask Guideline is no longer in effect]
- Joint Provostial and Human Resources Guideline on Vaccination
Information Technology
- Appropriate Use of Information & Communication Technology
- Information Technology, Policy on [February 1, 2007]
Intellectual Property
Workplace Conduct
- Conflict of Interest and Conflict of Commitment, Statement on [February 1, 2007]
- Harassment, Statement on Prohibited Discrimination and Discriminatory Harassment [March 31, 1994]
- Research, Policy on Ethical Conduct in [March 28, 1991]
- Sexual Violence and Sexual Harassment, Policy on [January 1, 2026]
- Workplace Harassment, Policy with Respect to [April 3, 2026] (see also Workplace Harassment Program)
- Workplace Harassment Program (see also Workplace Harassment Policy)
- Workplace Violence, Policy with Respect to [2024] (see also Workplace Violence Program)
- Workplace Violence Program (PDF, 299 kB) (see also Workplace Violence Policy)
For employee groups
Administrative Staff
- Policy on Conflicts of Interest – Administrative Staff [June 20, 2023]
- Guideline for the Policy on Conflicts of Interest – Administrative Staff (HR Service Centre, requires UTORid to access)
Advancement Professionals
Confidential Staff
CUPE 3902 (Unit 3)
English as a Second Language (ESL) Staff
Faculty & Librarians
- Academic Appointments, Policy and Procedures on [June 26, 2015]
- Code of Behaviour on Academic Matters [July 1, 2019]
- Conflict of Interest & Close Personal Relations
- Conflict of Interest & Close Personal Relations Protocols for Chairs & Academic Administrators
- Conflict of Interest, Policy on Academic Staff [June 22, 1994]
- Conflict of Interest, Policy on Librarians [March. 9, 1995]
- Emeritus / Emerita Status, Policy on [April 8, 2016]
- Librarians, Policies for [January 1, 2024]
- Librarians, Policies for [July 1, 1991]
- Librarians, Policy on Part-time [May 17, 1979]
- Manual of Staff Policies for Academics & Librarians
- Part-time Academic Staff, Policy and Procedures on Employment Conditions of [March 7, 1994]
- Promotions, Policy and Procedures Governing [April 20, 1980]
- Publication Policy [May 30, 2007]
- Tenure Review
Professional & Managerial Staff
- Performance Assessment Policy for Professional & Managerial Staff (PDF, 60 kB)
- Policies for Professional & Managerial Staff
- Compensation Policy for Professional & Managerial Staff (PDF, 44 kB)
- Personal Leave Guidelines for Professional & Managerial Staff
- Professional Development Leaves Guideline for PM 9-11