July 2022 Salary Increases for Appointed Faculty / Staff Groups – HRIS Processing Instructions

Further to the Provost’s memo (PDAD&C #30), 2022 Compensation update for Confidential, PM, AP and RA / SRA staff, and USW Local 1998 – Staff Appointed ratification memo, the following faculty and staff groups will have the corresponding salary increases effective July 1, 2022.

Faculty / Staff Group

Salary Increase

Academic and Librarians

PTR / Merit Increase

PM (1-5), Confidential, Research Associate, Sr. Research Associate

1% ATB increase based on June 30, 2022 salary

Merit Increase

PM (6-11) / Advancement Professionals

Merit Increase

Appointed USW

1% ATB increase based on June 30, 2022 salary

The salary increases must be processed in HRIS by July 22 monthly pay close.

The following reports must be generated before to capture June 30, 2022 recorded data and after processing the salary increases based on July 1, 2022 – December 31, 9999 reporting period:

It is important to note that any Appointment Changes, Progression on the Grid, Updates on CC/CFC effective July 1, 2022 and onwards should be processed after the salary increases have been done in order to minimize exceptions on the employee’s record.

Reference Guides

1. Academic, Librarians, PM, Confidential, RA, SRA and AP New Fast Entry Upload for Basic Pay and Appointment Detail Infotypes

The New Fast Entry Upload for Basic Pay and Appointment Detail processing guide details the steps on updating the Basic Pay Infotype (IT0008) and the Appointment Detail Infotype (IT9009) with the applicable salary increases for eligible faculty and staff groups, excluding those with exceptions on their record, and using the New Salary Increase Template.

This chart outlines the various scenarios and the corresponding reference guides for those with exceptions, that cannot be processed using the Salary Increase Template.

Faculty / Staff Group

Scenario

Procedure Documentation

Academic and Librarian

Faculty / Librarian which have a segment before July 1, 2022 with a future term or continuing end date.

PTR-Merit-Increase-for-Faculty-and-Librarians-Before-July-1-2022

Faculty / Librarian which have existing July 1, 2022 segments with a future term or continuing end date.

PTR-Merit-Increase-for-Faculty-and-Librarian-ON-July-1-2022

Faculty / Librarian which have existing segments, on July 1, 2022, and segments after, with either a future term or continuing end date

PTR-Merit-Increase-for-Faculty-and-Librarians-After-July-1-2022

PM (6-11) and Advancement Professional

Staff which have existing July 1, 2022 segments with a future term or continuing end date

Merit-Increase-for-PM6-11-and-AP-ON-July-1-2022

Staff which have existing segments, on July 1, 2022, and segments after, with either a future term or continuing end date

Merit-Increase-for-PM6-11-and-AP-After-July-1-2022

PM (1-5), Confidential, RA and SRA

Staff which have existing July 1, 2022 segments with a future term or continuing end date

ATB-Merit-Increase-for-PM1-5-Confidential-RA-SRA-ON-July-1-2022

Staff which have existing segments, on July 1, 2022, and segments after, with either a future term or continuing end date

ATB-Merit-Increase-for-PM1-5-Confidential-RA-SRA-After-July-1-2022

2. USW

The ATB increase will be automated centrally on July 8 at 5:00 pm for USW staff, excluding those employees with exceptions on their record. Departments will need to run the USW ATB Exception and Update Report and refer to the USW Exception Descriptions and Corrective Action Reference Chart  for the appropriate transaction to be executed.

This chart outlines the various scenarios and the corresponding reference guides for those with exceptions, that will not be centrally updated.

Scenario

Processing Details and Procedure Documentation

Employee has July 1, 2022 segment in Appointment Detail screen, with future or term end date and no segment after July 1, 2022.

ATB-Increase-Process-for-USW-with-Segment-ON-July1-2022

Employee has July 1, 2022 segment and one or more entries after July 1, 2022 in Appointment Detail screen.

ATB-Increase-Process-USW-with-Segments-AFTER-July1-2022

HRIS Support Team Information Session and Get Help Fast Virtually

Get a live demonstration of the New Salary Increase Template at the HRIS Salary Increase Processing Information Session for Business Officers / Payroll Officers, it will be held on July 4 at 1:30pm – 2:30pm.

Register through the LMS to join the event.

HRIS Get Help Virtual sessions are also being offered on the following dates.
To register, please book an appointment.

  • July 7, 2022 at 9:00 am – 3:00 pm
  • July 13, 2022 at 9:00 am – 3:00 pm

Questions and Contact Information

Questions with respect to eligibility for Faculty and Librarian should be directed to your Dean / Chair’s Office.

Questions with respect to eligibility for Appointed Staff Group should be directed to your Divisional HR Office.

Please contact Central Payroll Services through the HR Service Centre, to update the Basic Pay IT0008 for those employees receiving a Supplemental Unemployment Benefit (SUB) on July 1 for an approved leave of absence, by July 19 payroll forms submission deadline. Approved leave of absences include Pregnancy, Parental, Adoption, Primary Caregiver Leave or Compassionate Family Caregiver Leave.

If you need assistance with HRIS processing, please submit a ticket to HRIS Help Desk using the HR Service Centre.