COVID Wellness Day – HRIS Processing Guide

Further to the announcement on November 20, 2020 regarding the provision of 3 additional paid wellness days off for staff-appointed employees, we are providing instructions on processing the COVID Wellness Day paid leave from November 20, 2020 to August 31, 2021 for appointed staff groups in HRIS.

Update Sept 1: Staff wellness days can be used between November 20, 2020 and August 31, 2021.

Reference Guide and Support

This chart outlines the various ways of processing absences and the corresponding HRIS/ESS procedure.

Procedure Documentation
Recording COVID Wellness Day individually per employee Record-COVID-Wellness-Day-Paid-Appointed
Recording COVID Wellness Day for multiple employee Create Absence from Excel Spreadsheet


Absence Template

Employee submits leave request through Employee Self-Service ESS: Leave Request Tool Kit

You can find FAQs on the staff wellness days on the HR & Equity COVID-19 website.

If you need assistance with HRIS processing, please submit a ticket to HRIS Help Desk using HR Service Centre.