2023 Calendar Year End Process

Dear colleagues,

With the Holiday season upon us, we will need your support and co-operation in coordinating the payroll year-end process. It is important that you review the 2023 HRIS Payroll Year action items with the corresponding due dates and take the appropriate action to ensure a smooth year-end process and no delays in the T4/T4A/T4A-NR slip(s) production process. The T4/T4A/T4A-NR slips will be accessible on Employee Self-service by end of February 2024.

Note that 2023 T4 slips will not be delivered on paper unless employee requests via ESS; it is vital that employees are provided with the UtorAuth letter when hired in HRIS in order to enable their ESS access to view pay statement and tax slip(s).

 HRIS records will be locked after:

  • Monthly employee group: 5pm on December 14, 2023
  • Biweekly employee group: 5pm on December 18, 2023
  • After payroll runs, the HRIS records will not be accessible during the closure period in December till 7 am on January 3, 2024
  • To avoid manual adjustments, please ensure that all 2023 absence records as well as other payroll adjustments are updated before December last pay close.

More information regarding pay schedules.

Should you have any questions regarding the year-end process, please do not hesitate to contact Central Payroll Services.

On behalf of the Central Payroll and HRIS Help teams, we would like to wish everyone a Happy and Safe holiday season!