Exemplary U of T Ambassador Awards

Established in 2022, the Exemplary U of T Ambassador (EUTA) Awards recognize outstanding service by librarians and staff at any level at the University. The EUTA Awards are an institutional program that celebrates staff and librarians who have furthered the strategic priorities of their unit, department, faculty, or division, and made a significant, positive impact on the University.

The EUTA Awards celebrate individuals and project teams / groups who support the University’s mission through their outstanding contributions and daily work. The recipients demonstrate one or more of the University’s Institutional Competencies: leadership; equity, diversity, and inclusion; collaboration; stewardship; and innovation & excellence.

The program is comparable to the Excellence Through Innovation Awards (ETIA) program, which recognizes innovation and collaboration at U of T.

The EUTA Awards occur biannually and alternate with the Excellence Through Innovation (ETIA) Awards.

The 2024-25 EUTA Awards will consider the nominee(s) efforts and accomplishments up to August 31, 2024.

For more details about this award, email thanks@utoronto.ca  Other contact methods

Exemplary University of Toronto Ambassador Awards booklets

Assessment Criteria

Nominations can be made for individuals or project teams / groups.

Individual Nominee Assessment Criteria

Nominations should illustrate the specific contribution(s) that an individual has made to the University in one or more of the following areas. These contribution(s) must have supported the strategic priorities of the individual’s unit, department, Faculty, or division and made a demonstrable impact worthy of recognition by the broader institution. Accomplishments can be recent or demonstrated throughout the course of the individual’s career.

Winning individuals:

  • Collaborate and act as a team player,
  • Lead or support initiatives that improve the quality of the U of T experience for students, faculty members, librarians, and / or staff within a department, Faculty, or division,
  • Promote a positive impact on our communities through the sustainable / responsible use of resources,
  • Administer programs and services effectively and efficiently,
  • Act as a creative problem-solver at a local level,
  • Demonstrate a client-oriented approach to their work,
  • Demonstrate initiative in developing skills,
  • Exhibit a ‘True Blue Attitude’ with actions and behaviour that help foster an inclusive working & learning environment, and / or
  • Intentionally advance and integrate the University’s principles of equity, diversity and inclusion into their work.

Project Team / Group Assessment Criteria

Project team nominations should illustrate the specific contribution(s) that team members have collectively made to the University in one or more of the following areas. These contribution(s) must have supported the strategic priorities of the team’s unit, department, Faculty, or division and made a demonstrable impact on the institution more broadly. Accomplishments can be recent or demonstrated throughout the course of their time as a team.

Winning project team members:

  • Work collaboratively and may participate in cross-divisional teams,
  • Lead or participate in an initiative(s) that improves the quality of the U of T experience for students, faculty members, librarians, and / or staff within a department, Faculty, or division,
  • Promote a positive impact on our communities,
  • Administer programs and services effectively and efficiently,
  • Are creative problem-solvers,
  • Demonstrate a client-oriented approach to their work,
  • Demonstrate initiative in problem-solving,
  • Exhibit a ‘True Blue Attitude’ with actions and behaviours that help create inclusive working and learning environments, and / or
  • Support or foster an equitable, diverse, and inclusive environment.

Only individuals who have been directly involved in the team’s success should be included in the team nomination.

Eligibility

Any employee or supervisor can nominate a librarian or staff member for an EUTA Award. Self-nominations are not accepted, nor can nominators include themselves as a member of a team nomination.

Individual EUTA Award Eligibility

Nominees for an Individual EUTA Award must:

  • Be one of the following: Advancement Professional, Confidential Staff, Professional & Managerial Staff, Research Associate / Senior Research Associate, Librarian, Unionized administrative (non-academic) staff, or a Casual employee, and
  • Be in good standing and be in active status at the University at the time nominations close.
  • Not be a previous recipient of an Individual EUTA Award in their career.

Successful candidates will normally have completed a minimum of three years of service at U of T by the nomination deadline.

Project Team / Group Member EUTA Award Eligibility

Nominees for a Project Team EUTA Award can consist of:

  • Advancement Professionals, Confidential Staff, Professional & Managerial Staff, Research Associate / Senior Research Associates, Librarians, Unionized administrative (non-academic) staff, or Casual employees.
    • All team / group members must be in good standing and be in active status at the University at the time nominations close.
  • Previous recipients of an Individual or Team EUTA Award.
  • Two or more individuals.
    • There is no maximum to the number of individuals on a team; however, the maximum prize given to a team will be 24,000 True Blue Points.

Nominations Process

Nominations for the 2024-25 EUTA Awards opened on June 18, 2024.

Nominations should describe in detail the specific contribution(s) that an individual or project team / group has made in relation to one or more of the assessment criteria listed above. Successful nomination packages will typically focus on the objectives and criteria that the nominee(s) best meets or exceeds rather than attempt to address all of the objectives and criteria listed above.

Each nomination and supporting letter should not exceed three pages in length. Nominators should provide examples of the nominee’s demonstrated impact across multiple portfolios in their letters where applicable. Where appropriate, supporting letters from multiple divisions and / or beyond the University of Toronto are encouraged. However, it is recognized that not all roles, by their very nature, will have the ability to have an impact across multiple portfolios.

The Selection Committee will review all submitted nominations and can then ask for further details. All nomination materials will remain confidential.

Nominators are encouraged to inform their Division Head prior to submitting a nomination.

A complete nomination package for the EUTA Awards consists of the following:

  • A cover letter from the lead nominator providing the rationale for nomination and a description of the nominee’s(s’) contribution(s) and impact(s).
  • Two letters of support from colleagues / peers. Please note:
    • A letter of support signed by multiple individuals counts as one letter towards the total.
    • The nominee or project / team members cannot write the letter of support; it must be written by someone else.
  • An executive summary highlighting the nominee’s(s’) most significant contributions, accomplishments, and impact related to the award criteria (minimum 200 words, maximum 300 words).
    • The University may publish the summary of successful nominees.
    • An editor will review and revise your submitted text to ensure consistency among recipients.
    • The nominee or project / team lead will have the opportunity to review and approve the final text before publication.
  • OPTIONAL: you may also provide up to five hyperlinks to supporting sites to provide additional information about the nominee / project.

Submission Guidelines

Nomination Deadline: 5:00 p.m. on Friday, August 23, 2024

Submit nomination packages electronically through the True Blue Recognition Platform.

Two buttons for the EUTA Awards will appear when “Nominate” is selected under the “Recognize” header, one for individual nominations and one for project team / group nominations.

Upload the nomination letter and supporting documents, and enter the executive summary into the appropriate fields using the online form.

Do not submit more than the required number of documents and supporting letters. The selection committee will not consider additional documents as part of the nomination package.

Should you require assistance with your submission, please contact the Employee Recognition & Engagement Team.

Tips for Compiling a Successful Nomination

In completing the nomination submission:

  • Be specific by giving examples and the details of what your nominee has done that meets the selection criteria.
  • Be intentional in how you frame your nomination. Not every nominee will demonstrate achievements in all award criteria. Use your nomination to intentionally identify the criteria where your nominee has made a demonstrable impact and provide evidence to support your nomination.
  • Avoid general statements such as: “the nominee has a pleasant personality,” “the nominee is a seasoned professional,” or “the nominee is always helpful” in your submission.
  • Include as much qualitative and quantitative information as you can about the nominee’s work and contributions.
  • Avoid the use of uncommon or undefined acronyms or initialisms in the description of your nominee’s work and contributions.

Refer to the guide on “How to Write an Impactful Award Nomination” for additional details.

Adjudication

  1. Advisory Committee: conducts a thorough review of all the nominations and selects nominations to be reviewed by the EUTA Award Selection Committee.
  2. Selection Committee: reviews the pre-assessed nominations and approves the final selection of recipients.

The Advisory & Selection Committees will meet in the Fall of 2024 to select the 2024-25 EUTA Award recipients.

We expect to inform all nominators and the successful nominees of the adjudication results in Winter 2025.

Award Prizing

The EUTA Award is presented at the EUTA Presentation and Reception in Spring 2025. All successful nominees, their lead nominators, and members of the Advisory and Selection Committees will be invited to attend.

Individual Winners

Each individual winning nominee shall receive:

Project Team Winners

Each member of a winning team / group shall receive:

  • An EUTA Award Certificate,
  • 1,500 True Blue Points redeemable for prizes on the True Blue Recognition Platform, up to a maximum of 24,000 points per project team.
    • If a project team has more than sixteen members, the 24,000 point maximum will be evenly divided amongst all the team members.

Individuals can be nominated and recognized for more than one accomplishment per year. However, only one prize will be awarded annually. When a difference in the value of the prize occurs, the individual will receive the greater value of the two.

Further Information

Please contact the Employee Recognition and Engagement Team if you have questions about the program or need assistance developing or submitting your nomination.

Past Recipients & Events

2022-2023 EUTA Award

On May 10, 2023, 118 administrative staff members and librarians were recognized with an EUTA Award.